Terms Of Reference

1. NAME

The forum shall be called the “Everton Fans’ Forum”.

2. MISSION

To provide an open, honest, transparent and independent dialogue with the Club and its supporters on all Club issues and supporters match day experience. 

3. OBJECTIVES

• To ensure the Everton Fans’ Forum remains representative of all Evertonians, well-governed and progressive.
• To test, comment and propose amendment as appropriate to proposed new Club policies on behalf of the Everton fan base.
• To generate, develop and activate ideas, working alongside various departments in the Club on specific fan-owned projects
• To provide honest and candid feedback on Club issues.
• To be the gateway to the Club’s fan base, generating feedback through member networks.
• To drive an open agenda between its members, the fans and the Club to reflect key issues and priorities.
• To keep Everton supporters fully briefed on progress and actions via internal and external media channels.

4. MEMBERSHIP

The Everton Fans’ Forum shall be representative of both the Club and the Everton fan base and shall be no larger than 15 in number. The supporters on the forum shall represent a cross section of the Everton fan base over the age of 18-years-old. Club staff will be asked to attend when required, but not as official forum members. 

Supporter membership of the forum shall be open to all Evertonians, irrespective of gender, race, ethnic origin, creed, colour, social status and sexual orientation. 

Departing members of the forum will be invited to continue to participate in Everton’s ongoing fan engagement activities on match days and non-match days, working with project teams across the Club. 

5. SELECTION, TERM AND RECRUITMENT

On an annual basis the Everton Fans’ Forum, through a dedicated public relations campaign, shall present the aims and objectives of the forum to the fan base and issue an invitation to apply for membership.  The application process will be overseen by the existing Everton Fans’ Forum.

Applicant will be invited to apply for membership through the submission of an application form providing insight into the skills knowledge and abilities they can bring to the forum. Forms will be assessed and a shortlist produced.

Shortlisted candidates will be interviewed by a panel of Forum members who will propose applicants who will subsequently be subject to a fan vote.  Any supporter with a customer number will be eligible to vote. This voting process will be independently verified.

The successful applicants will serve for a period of three years, commencing in February each year.  In the event that any member of the forum departs during their term, the forum shall reserve the right to recruit a new member or continue without.

6. OFFICERS

The officers of the Everton Fans’ Forum shall be:

• Chairperson
• Two posts of Vice Chair

The Forum will vote for all officers on an annual basis. The vote will take place in January each year and will be adjudicated by a representative of the Club. The maximum initial tenure of these posts is 3 years. The Everton Fans’ Forum reserves the right to agree and vote on the appointment of additional officers as workloads require. 

7. MEETINGS

Members shall meet every month at a pre-arranged venue for a full meeting and 14 days-notice of meetings will be given to all members. Members will also be required to meet as and when required in order to plan and deliver projects assigned to them. This can often be twice a month. Additionally, members will be required to attend and support events organised by the Football club as deemed appropriate.Non-attendance, without appropriate reason, at three successive meetings will result in a member forfeiting their place on the forum. Senior members of the Club’s Executive team will attend at least three meetings per year. 

8. VOTING RIGHTS

All members have the right to vote at all meetings. The Chairperson shall have a casting vote in the event of a split vote.

9. SUSPENSION OR EXPULSION

The Everton Fans’ Forum may suspend or expel any member whose conduct, in the opinion of the forum, renders the member unfit for membership. No member may be suspended or expelled without first being given the opportunity to make representations in writing or person to the forum. 

10. MINUTES AND COMMUNICATION

All forum meetings shall be minuted and posted publicly on the official Club website (evertonfc.com) within three weeks of the meeting having taken place.  Minutes are to be approved by the Everton Fans’ Forum before being released.  

11. REVIEW

Everton Football Club and Everton Fans’ Forum reserves the right to amend any of the Terms of Reference at their discretion. A formal review of the forum will take place on an annual basis.  

Last updated: November 2019.  

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