Everton in the Community Privacy Notice

This Privacy Notice will tell you how Everton in the Community (EitC) uses personal data about its programme participants. A summary of the uses is first, with further details and a full explanation under below.

1. Who Are We?

EitC is a Charity associated with Everton Football Club with the aim of making a positive impact on the local community and the lives of particular social groups by running specially designed community support programmes.

2. Why do we collect your information?

EitC collects personal information about our participants to run and monitor our programmes, obtain and administer our funding arrangements and comply with our legal obligations.

3. What information we collect and record?

EitC will record your name, age and contact details. We may collect health information if this is relevant to your participation and depending on the programme you will be involved with, we may need to record your employment and education history.

4. Where do we receive information about you from?

The information recorded by EitC will mostly be collected directly from you on registering on a programme, however we do accept referrals into our programmes from other agencies, such as the from NHS. These agencies may forward your information to us to confirm you can join our programme and register.

5. What if you do not provide information to us?

If we do not have your information, you would be unable to register on a programme. We will always try to give you as much choice as possible on what personal information you provide to us without this affecting your involvement with EitC.

6. Who we share information with?

Your information may be shared with the agencies who fund our programmes for monitoring and evaluation purposes. We will anonymise your information wherever possible so that you cannot be identified from it.

7. International Transfers

Your information is secured under European data protection laws at all times and not transferred to organisations beyond this area without your consent.

8. How long do we keep your information?

Your information is retained for 6 years after the end of the programme.

9. What rights do you have?

Your exact rights will depend on the nature of information being processed, however your rights may include access, correcting your information or deletion.

If we have collected your consent, you can withdraw this at any time.

10. Is there any automated processing of your information?

Your information will not be automatically processed without EitC staff intervention.

11. Further Enquires and Complaints?

Complaints about the use of your information should be addressed to

Data Protection Officer
Everton in the Community
Goodison Park
Liverpool
L4 4EL

dataprotectionofficer@evertonfc.com

Further Details

1. Who Are We?
Since 1988, Everton in the Community (EitC) has been at the forefront of social intervention across Merseyside, not afraid to tackle issues which others shied away from.

At EitC we aim to use the power of sport to motivate, educate and inspire people in our local communities to improve their life chances. Through this pioneering approach, we have earned a reputation for delivering best practice in the sporting charity sector and are firmly established on the world stage of community sports development. As the official charity of Everton Football Club, it is considered one of the Premier League’s leading community schemes due to the quality and reach of its various programmes.

Through its dedicated full-time staff, casual staff and volunteers, the charity offers 60 programmes covering a range of social issues including health, employability, anti-social behaviour, crime, education, dementia, poverty, youth engagement, youth justice and disability.

The charity's work is vast and includes providing routes into education, training and employment, steering young people away from crime and anti-social behaviour and engaging children and adults, regardless of ability, in physical activity. In addition to helping individuals, EitC helps other charitable groups improve the lives of local people.

EitC is a charity registered in England with charity number 1099366. EitC is registered to process personal data, registration number Z2285226.

To safeguard your information and protect your information rights, EitC has appointed a Data Protection Officer (DPO) as your single point of contact. The DPO can be contacted on:

Data Protection Officer
Everton in the Community
C/O Goodison Park
Liverpool
L4 4EL

dataprotectionofficer@evertonfc.com

07966 158951

2. Why do we collect your information?
EitC routinely collect your information for the following purposes:

  • Registration onto charity programmes – to allow us to enrol you onto our programmes (performance of a contract)
  • Monitoring and evaluation of programmes; this includes information processed for funding applications and acceptance – for the legitimate interests of EitC and our commissioners; these are the organisations who help fund our programmes such as the NHS or Local Authority
  • Informing our local community of events, issues and important information – this will only be with your consent to receive the communications
  • Crime prevention and detection, including the use of CCTV – for the legitimate interests

Any additional and non-routine uses will be notified to you as appropriate.

EitC are required to demonstrate that information processed for legitimate interests is appropriate, reasonably expected and respectful of an individual’s privacy.

Monitoring and evaluation of our programmes is required to make sure we are providing the best support and service within our funding limits. It also helps our commissioners, such as NHS bodies and Local Authorities, make sure they are receiving best value for their money by contracting services to us. Without monitoring and evaluating the success of EitC programmes, we would be unable to obtain funding meaning that the number of programmes available would decrease. Joining our programmes is optional and you can withdraw at any time. You have a right to view and correct the information recorded about you to help protect your privacy.

Crime prevention and detection is a legitimate interest of EitC in order to protect its property from theft, damage and vandalism. It also protects the safety of staff, other participants and members of the public. The use of CCTV supports this interest. There is signage in and around all sites which operate CCTV and you have a right to request information; this helps to protect your privacy and information rights. CCTV imaging is only accessed by authorised EitC employees and within a secure viewing area. CCTV may be shared with the Police and other third party for crime prevention and detection purposes. It may also be shared to assist in exercising civil rights, such as in the event of a car accident or personal injury.

3. What information we collect and record?
When you participate in an EitC programme you are required to provide your name and contact details. This is so we can register you on the programme and secure funding, as applicable. You progress within the programme is recorded in your participant file.

EitC offer a wide range of programmes and the exact information required is dependent upon the nature of the programme. We will only collect the information relevant to the programme and will receive a specific privacy notice for each programme.

The additional information collected may include information about your physical and mental health, education, employment, ethnicity and religious beliefs.

With your consent we will send you information about events and issues in the local community. You will need to provide an email and opt-in to receive these. You can withdraw consent at any time.

4. Where do we receive information about you from?
All participants will be required to complete an application or registration form. This means that the information we record is collected directly from you.

We will also receive referrals into our programmes from NHS bodies and Local Authorities. The referrals will include your personal information however this is confirmed directly with you.

During your time with EitC we will create information relating to your progress and evaluating the programme.

5. What if you do not provide information to us?
If we do not have your information, you would be unable to register on a programme. We will always try to give you as much choice as possible on what personal information you provide to us without this affecting your involvement with EitC.

6. Who we share information with?
EitC will only share information without your consent if:

  • It is required by our commissioners (funders). We will anonymise your information wherever possible so that you cannot be identified from it.
  • A third party is working on behalf of Everton; for example, Everton Football Club provide administrative support such as IT, HR and legal services to EitC.
  • It is required to protect your wellbeing and obtaining consent is not possible
  • The disclosure is required by law; for example, under a Court Order
  • In the Public interest or in connection with a legal claim and the request is reasonable; for example, a request from the Police for crime prevention and detection

 

7. International Transfers
Data protection and privacy laws vary across the world; the laws in Europe, including the UK, are deemed to be the strongest for upholding individuals’ rights. EitC will not routinely transfer your information to other organisations outside of the European Economic Area. If a need arises you will be informed of the international transfer and how your information is being secured.

The international transfer of your personal information by EitC does not affect your rights within Europe.

8. How long do we keep your information?
Information is retained in accordance with the Everton Information Retention Policy, as update from time to time.

Participant data will be held for 6 years after the finish of the programme you are enrolled on. This is to ensure that we are able to meet our legal obligations. You can request that your data is kept for longer, or erased earlier by contacting the Data Protection Officer.

9. What rights do you have?
You have a number of rights under the General Data Protection Regulation. Please note that not all rights apply in all circumstances.

You have a right:

  • To be informed
  • To access
  • To rectification

 

Right to be Informed
The right to be informed is about transparency of how your personal data is used. This notice supports your right to be informed.

Right of access
You have a right to receive:

  • Confirmation of what information is recorded about you
  • Confirmation of how your information is used
  • Access to your information

You will be required to provide proof of identification and may be asked to specify exactly what information you require.

Right to rectification
Rectification refers to correcting factual inaccuracies or incomplete data which is held by EitC.

Additional rights which may apply are:

  • Right to erasure
  • Right to object
  • Right to restrict processing
  • Right to data portability

Right to erasure
In some circumstances you can request that your information is deleted.

There may be consequences of erasing your data, such as being unable to verify your participation. Please carefully consider why you want to erase data and what the impact will be. There would be no way to retrieve your data once it is deleted.

Right to object
You can object to your information being used for:

  • Marketing
  • Scientific or historical research
  • Statistical purposes

Right to restrict processing
The right to restrict processing means that if you have disputed the accuracy of information, objected to its use or want EitC to retain your information, you can request it is stored but no other uses are permitted.

Right to data portability
The right to data portability allows you to obtain your personal data from an organisation and reuse this for your own interests with other, similar organisations. It is intended to allow consumers to understand their usage of services and get the best deal.

The right to data portability is unlikely to apply to participant information held by EitC.

10. Is there any automated processing of your information?
EitC may profile your information to check eligibility to join one of our programmes however all decisions will include a personal review by an employee of EitC. There is no purely automated processing of your information.
11 Further Enquires and Complaints?
General enquiries about how your information is used, or for further privacy notices, please contact the Data Protection Officer:

Data Protection Officer
Everton in the Community
C/O Goodison Park
Liverpool
L4 4EL

dataprotectionofficer@evertonfc.com

The Information Commissioner’s Office is the UK's independent body set up to uphold information rights and regulate the General Data Protection Regulation.

If you have a complaint which has not been resolved to your satisfaction you are able to complain directly to the Information Commissioner’s Office.

Further information about their work and the legislation they cover is available from www.ico.org.uk or by contacting them on the helpdesk number 0303 123 1113.

12. Definition of Terms
In order to help you understand how your personal information is processed, we have developed a series of Privacy Notices.

The notices are currently in 2 tiers, based on the intended audience and level of detail.

  • Tier 1 - A single, detailed notice of information rights and EitC’s general data protection activities
  • Tier 2 - Activity specific notices with precise information on what personal data is and is not processed.

This document is the Tier 1 Notice. Please refer this to this for definition of terms and general uses of information.

Data Controller The organisation which determines the processing of Personal Data.
The Data Controller is the legally responsible organisation.
Data Processor An organisation which the Data Controller appoints to provide a service on its behalf. The Data Processor must follow the legal instruction of the Controller.
Data Subject The individual who personal data is about.
The individual must be identifiable from the data.
Data Protection Officer The person appointed by the Data Controller as the single point of contact for data protection enquiries.
The Data Protection Officer acts independently and monitors compliance with data protection obligations.
Data Processing

The activities which relate to Personal Data.
Data Processing includes:

  • Obtaining, recording or holding the information
  • Organisation, adaption or alteration
  • Retrieval, consultation or use
  • Disclosure by transmission, dissemination or otherwise making available
  • Alignment, combination, blocking, erasure or destruction of the information or data;
Information Commissioner’s Office The regulator of information rights in the United Kingdom. The ICO website is - https://ico.org.uk/
Personal Data  Data which relates to an individual and enables them to be identified

 

Tier 2 Policies

Volunteers with EitC

EiTC Blue Base Membership

EiTC Lotteries

EitC Participant Registration